Kalyana mandapams in Chennai are popular venues that people choose when organising weddings on a large scale due to their spacious halls, amenities and facilities. The other aspect is managing guest accommodations which can be an overwhelming task. To make sure your guests have a comfortable experience it is important to plan the accommodation arrangements in the right way.
Let’s take a look at some tips and guidelines to effectively manage guest accommodations in kalyana mandapams in Chennai.
Plan early and communicate well
Once the wedding details are fixed, you immediately need to start the guest accommodation planning process well in advance. Reach out to the kalyana mandapam management to discuss their accommodation options. Let them know the estimated number of guests who will be needing accommodations. This allows sufficient time for both parties to make necessary arrangements and avoid last-minute changes and challenges.
Take note of the guest requirements
While making the accommodation arrangements, it is important to consider the specific requirements and preferences of your guests. Gather information regarding their accommodation preferences, such as room types, rooms for elderly guests, guests with physical challenges, dietary restrictions, and proximity to the venue.
Tying up with guest houses and hotels
Kalyana mandapams may not always have enough or the right kind of accommodation facilities. In such cases, make sure to tie up with nearby hotels, guest houses, or service apartments to provide suitable lodging options for your guests. Fix the rates ahead of time to avoid surges and block the dates.
Correct room allocation
Allocate the rooms for your guests ahead of time and based on the guest size beforehand to avoid any confusions. Share this information with the guests in advance to streamline the whole process. Make sure separate rooms and sections are kept aside for the bride’s and groom’s families to ensure a sense of privacy.
Directions and transportation
Give clear instructions and information regarding transportation options from the accommodation to the kalyana mandapam to the guests. Share beforehand the details about local taxi services, nearby public transportation, or any transportation services arranged specifically for the event. Display sign boards or provide written directions in the guest accommodations or invitations to guide guests.
Hospitality and warm welcome
Ensure a warm and hospitable welcome for your guests upon their arrival at the respective accommodations. Provide welcome kits or gift baskets containing essential items, wedding gifts and a detailed itinerary of the event.
Maintenance and housekeeping
Make sure that high standards of cleanliness and upkeep are maintained in the guest accommodations. The rooms, common areas, and amenities etc need to be good to meet guests’ expectations. The housekeeping staff need to clean the rooms, the toiletries daily, and promptly address any maintenance issues.
Managing guest accommodations in kalyana mandapams in Chennai requires detailed planning and execution. By following some of these important tips, you can provide a delightful and memorable experience for your guests.
One of the best kalyana mandapams in Chennai is SAN Event Hall. With 1,300+ happy celebrations, this should be your go to place! Contact us today to learn more about us, the amenities and the accommodation options for the guests. Let’s make your event the talk of the town!